AGM Members Meeting 14 Sept 2011 Resolution

AGM 14 Sept 2011 Resulotions

2156 Landowners Asscn AGM/Members- Public Meeting -see following Minute

From: danielafimmano@bigpond.com
To: gladesville22@hotmail.com
CC: turn@isp.net.au; lebba@blueprintproperty.com.au; stephen.lam@anzmortgagesolutions.com; linda.ruth@ymail.com
Subject: Minutes of meeting 2156 Landowners Association 14/9/11
Date: Thu, 15 Sep 2011 15:27:49 +1000

2156 Landowners Association Public Meeting held at Dural Country Club on the 14^th September 2011 commencing at 7:00pm

Present: Dave Parson President. Patrick do Rozario Treasurer. Connie Fimmano Secretary.

Working group members: Lebba Khater, Stephen Lam, Sam and Maria Cipri, Tony Fimmano, Roy Fimmano.

Invited Landowner numbering approximately 45.

The meeting commenced at 7:05pm chaired by Dave Parson

Dave welcomed all present and while this took place Councillor Justin Taunton Vice Mayor for the Hills Shire Council joined the group apologising for his late arrival due to traffic.

Dave welcomed him and thanked him for coming. Dave also addressed the apologies of Mayor Mike Thomas, Ray William and Councillor Robyn Preston who could not be present due to previous engagements.

Dave confirmed the working group’s activities on the overhead as a power point presentation outlining the amount of work that has taken place over the last years since the formation of the Association. He then passed on the microphone to Patrick to address the General business of the Association.

Patrick outlined the Action taken by the Association pertaining to the work prepared and presented to the Hills Shire Council pending the exhibition of the LEP. This was done in the form of a submission by the Association. This Submission was prepared by Bob Welsh (Advisor) and Michael Brown(Planner) since they have the expertise in this department. The hourly rate for consultation and preparation of the document being $230.00 per hour. The costing of which had to be accommodated by a special levy paid by members of the working group as a loan to the Association because the funds available were not sufficient to cover these costs. Patrick stressed the importance of having the members financial support for the Association if we are to proceed to make the necessary representation that being a costly outlay. He gave Michael Browns’ assessment of the Preliminary Costing to preparer a submission of a Master Plan under the Gateway Process that being approximately $16,356 and adding to this the Loan of the working group to the Association for $7,004.00 bringing the amount required to $23,360.00

The members’ contribution of $100 per landowner accounted for about $3600 that being based on 36 members contributing. The expenses incurred since these funds were contributed are listed on the Web Page Financial Statement as a true record outlining all payments made for specifics listed.

Dave proceeded to explain the Gateway Process as this would enable the Association to determine whether it is a feasible way to have our properties submitted on a preliminary basis to the Council and the DOP for consideration for subdivision without having to outlay a lot of money. The sum of $23,356.00 when divided amongst a certain amount of members would not seem a lot to get the benefit of at least knowing if it is feasible to proceed or detract.

An example as to the amount required was on the overhead according to how many members would be prepared to contribute.

The benefits of having our properties included for possible subdivision was a major consideration to keep in mind. In doing nothing and remaining in the status quo we would not see any change occur to our properties for many years to come. Having the South Dural Association close to obtaining some determination from the DOP and the feed back we were given by the Mayor, Michael Edgar, Justin Taunton, Robyn Preston and Greg Burnett that it is important to work together with South Dural because if they get approval the 2156 Landowners Association would be in a great position to obtain the same favourable outcome.

Councillor Taunton was invited to address the meeting. Councillor Taunting reiterated what Dave was saying. Now is the appropriate time to push forward and keep in contact with the South Dural Association. He said that all the elements were favourable in terms of the Political change that came about with the DOP encouraging the Gateway Process. The South Dural Association will also need to work with our Association as it may be the case that the Sewer to service their development will need to connect to the Rouse Hill Plant. That being the case it means that it will come down from Old Northern Road into Glenhaven Road to connect to Rouse Hill Treatment Plant. One of the attendees address Councillor Taunting asking the question relating to the conditions of our Roads that nothing has changed over the last 25 years and when can we hope to see some improvements to the area. Councillor Taunton said that the Councill don’t have the necessary funds to make any improvements . Any improvements will need to be addressed by the Section 94 contribution which can only be raised if development come about from both the South Dural and the 2156 Landowners Association if these two don’t go ahead we can expect to remain just as things are at the present time. Another attendee asked as to how long it may take for us to obtain some positive outcome Councillor Taunton said that he could not give a positive indication but it would be possible to have an outcome within 2 years of engaging in the Gateway Process. Another positive note from Councillor Taunton was that he feels that apart from Councillor Barbara Barton who doesn’t want to see any changes take place, the rest of the Councillors at the Hills Shire Council would be in favour of our proposal. All those present felt encouraged by his comments and showed their appreciation for his coming to the meeting by clapping and thanking him.

Dave officially thanked Councillor Taunton who then excused himself to attend another meeting.

Dave once again returned to the financial circumstances that needed to be addressed. In order to make an informed decision as to whether we are in the position of going ahead it is necessary to have a commitment by all the landowners present to ascertain their willingness to financially contribute to accommodate the preliminary but very necessary submission to the Gateway Process. He asked for a show of hand to determine how many landowners were present. Upon counting these there were 24. Because of the low number present the contributions would need to be adjusted to compensate for the costing of the proposal. A figure of $800.00 per landowner was suggested by Dave and once again a show of hands suggested that those present would be in a position to absorb this cost.

One of the attendees, a lady who lives in Edgecliff Ave. Expressed that given that we invited all the landowners in the area and many did not attend the meeting it may be possible that the interest for subdivision is not in their mind and therefore we did not have the mandated from them to proceed with such a proposal... Dave agreed in principal.

A number of other attendees made their views known by saying that some landowners who were not present were very much interested by could not be present and wanted to be informed of the outcome of the meeting. With this in mind both Dave and Patrick decided to gage the commitment of those present by distributing an identification slip and commit to a contribution to be determined once the number of contributors can be assessed. Some of those present partook in completing the slips and handed them in while others took them home including extra copies to be handed out to their neighbours who could not be present. The slips are to be returned to Connie at N0.29 Glenhaven Road Glenhaven. When these are received we will be in the position to determine whether the Association has a mandate to go ahead or not.

Lastly the confirmation of the Association Honorary Position was to be determined with all position now vacant and a new nominations taken:

Dave Parson was nominated as President and seconded by Fred. Dave Excepted the nomination.

Patrick do Rozario was nominated as Treasurer by Lebba Khater and seconded by Mrs. Lam

Connie Fimmano was nominated as Secretary by Mrs. Parson and seconded by Patrick.

The status Quo remains until further notice.

Linda Hoffman whom we thought had sold their property is still on board and willing to help with the uploading of information on our Web Page. Thank Linda

Dave Thanked all present in saying that we will keep all informed on our web page to please keep on checking or my email. This will be done in a discretional manner in order not be intrusive in any way shape or form.

The meeting concluded at 9:00pm